Keep Your Team Legal and Protected with These Documents by SAAD RAMZI ISMAIL ,PHD
If you are thinking about starting your own paranormal investigation team, there are a few very important items that you need. Yes, it is necessary to have cameras, recorders, and EMF detectors, but just as important, you must have the right paperwork. 

Listed below are a few forms that you might not have thought about, but you should have.

Emergency Contact Information Form

It is vital that you get emergency contact information for each member of your team. You do not know what might happen to, from, or during an investigation. This information should include an emergency contact name and phone number, any allergies they might have, any prescription medications that they are taking, the name and phone number of their primary care physician, and other information they feel would be needed in case of an accident.

Waiver of Liability for Team Members

Each member of your team should sign a liability waiver stating that they would not hold the team, any member of the team, or any parties associated with the places you will be investigating liable if an accident should occur. In this sue happy world it is best to cover all bases as best you can. There are templates available online that can help you properly word your document. It is also a good idea to have this document signed in front of a notary. A very good example can be found at http://www.tristateghosthunters.com/waiver.pdf.

Waiver of Liability and Hold Harmless Agreement for Client

If your client wishes to be present during the investigation, it is a good idea to have them sign a liability waiver. This document should state that your team is not responsible for any injuries incurred to those not with your group during the course of the investigation. This should include a clause that states your team is not responsible for an increase in paranormal activity due to the investigation.

Release and Confidentiality Form

There will be evidence taken during the course of the investigation either video, audio, photos, or the like. You must seek permission from the client if you intend to use this evidence on any websites, newsletters, or other media usage. They should specify usage or non-usage in total or in part.

These documents, along with your client interview forms, investigation logs, and research materials, should be kept on file for as long as your team is active. Hopefully these documents will never have to be used, but when investigating unfamiliar locations in the dark of night, one never knows what to expect. A great guide to get you started is Troy Taylor’s “Ghost Hunter’s Guidebook”. Keep your team safe, legal, and protected by law!

Your Team Name ; 

Confidentiality Agreement

It is understood and agreed to that the below identified disclosure of confidential information may provide certain information that is and must be kept confidential. To ensure the protection of such information, and to preserve any confidentiality necessary for peace of mind, it is agreed that:

The Confidential Information to be disclosed can be described as and includes:

1. Any information that is designated as ‘Confidential’ information at the time of this disclosure to the Your Team Name Here

2. The recipient agrees not to disclose the confidential information obtained from the disclosure to the public or anyone else unless required to do so by law.

3. The investigation information and/or evidence may be publicly released at the discretion of the Your Team Name Here and with no restriction, provided that the identity of any witnesses, clients and/or location specifics are changed or omitted.

4. This agreement states the entire agreement between the parties concerning the disclosure of Confidential Information. Any addition or modification to this Agreement must be made in writing and signed by the parties.

5. The Recipient agrees not to disclose the Your Team Name Here procedures, discoveries, documentation, data (including video or audio, analog or digital), findings or conclusions without the express permission of Your Team Name Here proper release forms have been signed by both parties.

6. If any of the provisions of this Agreement are found to be unenforceable, the remainder shall be enforced as fully as possible and the unenforceable provision(s) shall be deemed modified to the limited extent required to permit enforcement of the Agreement as a whole.

WHEREFORE, the parties acknowledge that they have read and understand this Agreement and voluntarily accept the duties and obligations set forth herein.

Recipient of Confidential Information:

Name (Print or Type):____________________________

Signature:_______________________________Date:__________________________

Disclosure of Confidential Information:_____________________________

Name (Print of Type):__________________________________

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Case Report – Investigation Lead

Paranormal Permission to Investigate Your Team Name Here

By filling out the form below you will allow us to investigate the location in question. All data obtained during the investigation is completely confidential and will never meet the public eye without your written consent. This document also releases you of all liability.

 

Permission to Investigate

Client Full Name:

Last

First

M.I.

Address:

Street Address

Apt./Unit #

City

State

Postal Code

How long have you lived at this location?

Home Phone:

(         )

Mobile Phone:

(         )

E-mail Address:

Are you the legal owner:

Yes     No

If not, who is?

Investigator:

Contact Phone:

(         )

Mobile Phone:

(         )

I hereby grant permission and allow access to the location identified in this document above for the sole purpose of conducting an investigation into possible paranormal occurrences by a field research team comprised by members of the Your Team Name Here at this location. The investigative team will be allowed to use electrical connections, if available, for the sole purpose of the investigation. The investigator and any individuals accompanying the investigator hereby release the owner and/or property representative (tenant, agent, etc.) from any liability for injuries and/or damages that may occur during the investigation. The investigators involved and their team also assume responsibility for any damages incurred to the property listed above that was caused directly by the investigative team during the investigation. The owner and/or property representative also agree to pay for any damages to the investigators equipment provided tampering or sabotage with the equipment by the owner, or any occupant of the property, and/or representative can be verified and documented as being responsible for such damage. Your Team Name Here also assumes responsibility for proper releases of information from the property owners as per the signed ‘Confidentiality Agreement’ form; as no information about the investigation will be released without signed copies of the aforementioned form.

Authorized agent of property:

Date:

/            /

Printed Name:

Investigator Signature:

Date:

/            /

Printed Name:

Your Team Name Here

Name – Director, name@email address, contact phone number.

Name – Assistant Director, name@email address, contact phone number.

Name – Case Manager, name@email address, contact phone number.

 Your Team Name Here

Paranormal Initial Contact Interview

 

By filling out the form below you will help us create a pre-evaluation of the location in question. All data is completely confidential and will never meet the public eye without your written consent.

I – Initial Contacts
Date of Interview:		/         /	Name of Investigator:
Contact Phone:		(     )	Name of Contact:
II – Location Information
Physical Address:
Street Address						Apt./Unit #
City					State	Postal Code
e-Mail Address:
III – History of Location
1.     Date built?
2.     Current occupants and ages?
3.     Previous occupants and ages?
4.     Any known historical battles or confrontations near this location?
5.     Describe the paranormal phenomena you are reporting?
6.     How long has it been occurring?
7.     Do you know if the previous occupants experiencing, or having experienced,  this phenomenon?
8.     Other paranormal phenomena? Please describe:
9.     Do you know of any previously documented paranormal accounts at this location? (Newspaper, testimony, church, etc.)
10.   Describe the property?

 

IV – Occupant Information
Number of occupants at this location:		How long have residents lived at this location?
Names and gender:					Male     Female
Names and gender:					Male     Female
Names and gender:					Male     Female
Names and gender:					Male     Female
Names and gender:					Male     Female
Names and gender:					Male     Female
Has anyone heard voices?				Yes     No	If Yes, explain:
Any smells or odors?				Yes     No	If Yes, explain:
Any shadows seen?				Yes     No	If Yes, explain:
Seen or recorded any orbs?				Yes     No	If Yes, explain:
Seen any smoky forms?				Yes     No	If Yes, explain:
Seen any apparitions?				Yes     No	If Yes, explain:
Strong emotion in certain areas of the property?				Yes     No	If Yes, explain:
Felt any cold or hot spots?				Yes     No	If Yes, explain:
Recent death of a loved one?				Yes     No	If Yes, explain:
Recent anniversary of a death, birthday, anniversary, etc?				Yes     No	If Yes, explain:
Heard any rapping, walking, or knocking?				Yes     No	If Yes, explain:
Mood changes in specific rooms or areas?				Yes     No	If Yes, explain:
Has anyone had conversations with spirits or entities?				Yes     No	If Yes, explain:
Seen or heard doors opening or closing?				Yes     No	If Yes, explain:
Seen any objects moving or had items disappear?				Yes     No	If Yes, explain:
Any electrical disturbances?				Yes     No	If Yes, explain:
Any resident going through puberty?				Yes     No	If Yes, explain:
Any renovations recently at the location?				Yes     No	If Yes, explain:
Had any problems with appliances?				Yes     No
Televisions                    Yes     No			Computers                    Yes     No
Radio or Stereos          Yes     No			Clock/Clock Radio      Yes     No
Microwave                    Yes     No			Telephones                   Yes     No
Lighting                          Yes     No			Other                               Yes     No
1.     On a timeline, what is the general history of the property?
2.     Have any noteworthy or intense events happened here?
3.     Have there been any noticeable patterns to any activity?
4.     What could be some of the possible conventional causes in your opinion?
5.     Do any of the residents at this location experience unusual mood swings or strange vivid dreams?
6.     Do residents become tired, sick, or agitated to an extraordinary extent?
7.     What could be some of the possible conventional causes in your opinion?
8.     Are there any accounts of paranormal phenomena occurring at occupants’ previous residence? If so, please explain.
9.     Any history of hoax or practical jokes involved with occupant or any family members?
V – Investigator Impressions of Occupants
(Note; Do not show to occupants. If they request a copy of the interview, omit this part.)
1.     Overall integrity of the occupants. Do the occupants appear sincere in telling their accounts? If not, explain.
2.     Does each recounting of the paranormal event remain consistent? If not, explain.
3.     Do the occupants agree on the events related to the accounts? If not, explain.
4.     Do you believe that any of the occupants would want to perpetuate a hoax for any type of attention? If not, explain.
5.     Do you believe the person(s) being interviewed to be of sound mind (normal rational people)? If not, explain.
6.     Do you believe that there may be any reason to believe that paranormal accounts may be the result of drug use, psychological conditions, overactive imagination, or dishonesty? If not, explain.
7.     Do you believe that further investigation is necessary? If not, explain.

 

 Name – Director, name@email address, contact phone number.

Name – Assistant Director, name@email address, contact phone number.

Name – Case Manager, name@email address, contact phone number.

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Member and Associate release and agreement form.

In the below agreement Your Team Name Here are one and the same.

I hereby authorize Your Team Name Here sole and exclusive rights to use, publish, copy, print, copyright or electronically transfer any or all photographs, video, or audio clips taken by me or of me before, during, and after any Your Team Name Here activity, event or function. 

I also agree that Your Team Name Here may use such photographs, video and audio recordings taken by me or of me with or without my consent or the use of my name for any lawful purpose, including but not limited to; publicity, illustration, advertising, marketing, copyrighting and Web content.

I hereby irrevocably authorize Your Team Name Here to edit, alter, copy, exhibit, publish or distribute this media for Your Team Name Here activities, events, and functions or for any other lawful purpose.

In addition, I waive the right to inspect or approve the finished product, including written or electronic copy, wherein my likeness appears.

Additionally, I waive any right to royalties or other compensation arising or related to the use of any of these photographs, video, or audio clips.

I hereby hold harmless and release and forever discharge the Your Team Name Here from all claims, demands, and causes of action which I, my heirs, representatives, executors, administrators, or any other persons acting on my behalf or on behalf of my estate have or may have by reason of this authorization.

I am 21 years of age and am competent to contract in my own name. I have read this release before signing below and I fully understand the contents, meaning, and impact of this release.

 

First Name __________________________ Last Name _________________________

Signature _________________________________________________ Date _________

 

Your Team Name Here

Client Assumption of Risk Agreement

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WAIVER OF LIABILITY / PARTICIPATION CONTRACT

 I ____(Client Name)________property owner of ___(Business Name)________ located at________(address) _________, ___(city)___, __(state)__ , __(zip)__ , give my consent for the Your Team Name Here to perform a paranormal investigation on my property. I also swear that as of the date signed on this contract that I am of legal binding age (18yrs) to do so and hold myself solely responsible for any action taken on my behalf.

Any information obtained throughout the tenure of this investigation will be deemed joint property shared between Your Team Name Here and the property owner. Your Team Name Here may however display or share the data collected and information regarding the investigation with colleagues and professional partner websites, with censorship of any names, addresses, and/or personal specifics to protect the client’s information.

Information gathered will not be used against any members of the Your Team Name Here nor against the property owner, that may in any manner be construed to be destructive or malevolent in nature whether by intent or by chance.

The investigation / research process has been explained to me and I understand what is expected for the investigation to proceed and that there is always a potential for physical injury. I agree to release Your Team Name Here and its members from any liability for injuries and/or damages pertaining to the investigation and in no manner will the Your Team Name Here members or the property owner be held accountable, liable, or otherwise responsible for lost, missing, stolen, or damaged equipment or personal belongings of either party unless intent is verified and documented.

SIGNED_____________________ DATE___________________________

 

WITNESS____________________ DATE___________________________

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YOU MUST THANK THE PEOPLE WHO GAVE YOU PERMISSION AND INVITE YOU TO INVESTIGATE.

We would like to thank you for your hospitality and for letting our team come into your home to perform an investigation.  As paranormal researchers it is a pleasure for us to be able to go into a place with such history and charm. 

As you know, we had a team come in with a lot of our equipment and we have many hours of video, audio recordings, and photographs to review and analyze.  Once we have gone over all of our evidence we will contact you. Usually it takes anywhere from two to three weeks. We will contact you once we are ready in order to set up a convenient time to review our results with you.  In the meantime, if there is anything you need from us or if you have any questions, please do not hesitate to contact us. 

Sincerely, on behalf of the Your Team Name Here

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Thank you for taking the time to read this letter of interest. Permit me to introduce myself. I am __________________________ and am currently the project leader for a paranormal investigation team in our community called Your Team Name Here While conducting research into places purported to be have paranormal activity, we came across information about your location and wondered about the possibility of researching the history of your place and possibly conducting a scientific investigation into the paranormal events that have been brought to our attention, and may, or may not have occurred there. The investigation team will consist of non members, and headed by two of our experienced team leaders. It should be further understood that we hold ourselves totally accountable for the condition of any property we are investigating and can carry liability insurance should you require it. While we have never had anything occur that would cause damage, we would like to offer that option should you require it. In some cases we require access to a location for a period from up to six hours during an evening or late into the night, and in extreme cases up to several days, so that we may conduct a series of scientific tests that are designed to collect possible evidence of the paranormal based on the information provided. We would also to be able to speak with some of your staff members, or household occupants who may have additional information regarding the history or folklore associated with your property. Or may have in fact experienced paranormal or unexplained phenomena that would be considered ‘out’ of the ordinary. We will make every effort to conduct our investigation and interviews away from the view of the public, as we do not wish to cause disruption to your operations, as well as notify the proper the authorities, such as the local police of our visit so that we do not arouse any form of suspicion or be the cause of a surprise police raid. If at all possible, we would also like to visit the location during the day for the purpose of familiarizing ourselves with the property with good lighting, and the ability to speak and meet  the staff/or management, takes notes of interest, or anything else that my arise from our visit pertaining to the investigation. Should you require anything else from us prior to conducting our investigation, please feel free to contact us and we’ll be happy to setup a meeting time with you. And please be assured you are welcomed and encourage you to stay with us during the investigation as your presence may provide us additional insightful information, and you could find the investigation quite a learning experience should we encounter any type of paranormal activity during the investigation. Thank you again for your time and I hope to hear from you soon, Sincerely.
Authorized agent of property:		Date:	/            /
Printed Name:
Investigator:		Date:	/            /
Printed Name:

 

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Paranormal Researchers Vigil Log

 

I – General Information
Date:	/         /				Name of Investigator:
Time Started:					Case:
Position:					Investigative Assistant:
Position:					Investigative Assistant:
Position:					Investigative Assistant:
III – Weather Conditions
Time of day:				Time Zone (specify Standard or Daylight Time):
Temperature:				Relative Humidity:
Wind Speed:				Barometric Readings:
High Pressure:				Low Pressure:
Describe the weather conditions (raining, thunder, cloudy, misting, snowing, etc.)
IV – Phenomena Witnessed by Investigators
In the area being studied by the eyewitnesses did anyone notice abrupt (explain):
Changes in Temperature
Changes in the Weather
Any Apparitions
Sensation of Being Watched
Sudden Mood Changes
Discarnate Voices
Electrical Problems
Disappearing Objects
Telekinesis
IV – Phenomena Witnessed by Investigators
Time of Event		Phenomena Witnessed						Photo Taken
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No
								Yes    No

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Client Interview Questionnaire

By filling out the form below you will help us create a pre-evaluation of the location in question. All data is completely confidential and will never meet the public eye without your written consent. Use a separate piece of paper if necessary noting the number and section of the question, if there is not enough room on this form to complete your answer.

 

I – Personal Information

Full Name:

Last

First

M.I.

Address:

Street Address

Apt./Unit #

City

State

Postal Code

How long have you lived/worked at this location?

Home Phone:

(         )

Mobile Phone:

(         )

E-mail Address:

Birth Date:

/         /

Relationship:

Single    Partnered   Divorced   Widow    Other

Location of apparition:

Dates:

II – Other Witnesses

1 – Full Name:

/         /

Male  Female

Date of Birth

Sex

2 – Full Name:

/         /

Male  Female

Date of Birth

Sex

3 – Full Name:

/         /

Male  Female

Date of Birth

Sex

4 – Full Name:

/         /

Male  Female

Date of Birth

Sex

III – Encounter Questions

11.   Can you describe the paranormal experience?

12.   If it was an apparition, how far away was it from the person who reported the sighting?

13.   If it was an experience, what happened? What was the person doing when it happened?

14.   Did the apparition cast a shadow?

 

15.   Did the entity manipulate make contact with the subject, make sounds, have a smell, or move any objects?
16.   Did the entity make eye contact with the subject?
17.   Did the entity acknowledge anyone present in any way?
18.   Did the entity speak? And if so, what exactly did it say?
19.   Did the entity move? If yes, explain.
20.   Could you see an apparition? If so, was it solid or translucent?
21.   What was the apparition wearing?
22.   How long was the apparition visible?
23.   Was this the first sighting? If not, explain in as much detail as possible (reviewing the questions above).
IV – Conditions at the Time of the Sighting
1.     What were the weather conditions like that day?                                                         Date:             DD/MM/YYYY
2.     What were the weather conditions at the time of the sighting?                                  Time:              am  pm
3.     Was there any visible lightning or was thunder heard?
4.     Was there any precipitation? (Rain, snow, hail, for, mist, etc)
5.     Were there any electrical problems before, during, or after the sighting?
6.     Was there any noticeable variation in the temperature before, during, or after the sighting?
V – Witness Questions
Witness Name:					/         /		Male  Female
					Date of Birth		Sex
8.     What were you doing before the experience occurred?
9.     What first made you notice the entity’s presence?
10.   What did you think was happening? Or if it was an apparition, what did you think it was?
11.   Describe what the apparition was doing when you saw it?
12.   Did you notice any unusual, or out of place smells, during the experience? If so, please describe the odors.
13.   How long did it last, and how did you loose sight of the apparition?
14.   Were you sleeping before the experience?
15.   Were you feeling tired before the sighting?
16.   Describe what you did before, during and after the sighting?
17.   Did you attempt to communicate with the entity?
18.   Have you able to capture any images of the apparition on film or video?
19.   Did you move toward or away from the apparition?
20.   Describe your thoughts during the experience:
21.   Had you experienced anything like this before?
22.   Had anyone you know ever experienced anything similar to this? If so, please describe who, when, and what.
VI – General Questions
1.     Were there any animals present at the time?
2.     What were the reactions of the animals before and after the experience?
3.     How did the animals act before, during, or after the experience?
4.     Did any objects break before, during, or after the experience?
5.     Was there any type of physical or sexual attack by the apparition?
6.     Did you hear any abnormal sounds? If so, please explain what they sounded like.
7.     Did you hear any abnormal voices? If so, what did they sound like, and what was said?
	8.     Did anything else unusual happen, before during, or after the experience?
	9.     Have you noticed any patterns of the entity’s appearances?
	10.   Does the experience happen the same each time, or is it different with each occurrence?
	VII – Location Questions
	Type of Building:			House, office, store, apartment, townhouse, condo, etc.
	Type of Structure:			Wood, brick, stone etc.
	Approximate area:		Sq. Feet  Sq. Meters	Construction Date:		DD/MM/YYYY
	Total square footage:			Is the attic being used?
	Number of rooms:			Is the basement being used?
	1.     Is there a lake, pond, or natural water source on the property?
	2.     Are there other physical structures on the property?
	3.     In which room(s) do the paranormal activities occur?
	4.     Does any natural occurrence precede, or trigger the paranormal activity to the best of your knowledge?
	5.     Do you know the history of the land that this dwelling is built?
	6.     Does this dwelling or property have any known history of violence? Murder, rape, beatings, etc.
	7.     Has there been a death in the dwelling, or on the property that you are aware of?
	8.     Have there been séances, or Ouija Boards used inside the dwelling?
9.     Have you ever had other paranormal researchers investigate this activity? If so, who, and what was the conclusion?
10.   Has a priest, rabbi, or other religious group ever been called in on this sighting?
11.   Have any blessing rituals or exorcisms been performed inside the dwelling?
12.   Do you have any knowledge on the prior residents or former owners of the dwelling or property?
VIII – Medical Questions
13.   Had you consumed alcohol within 24 hours of the sighting? If so, how long had you been drinking and how much did you consume?
14.   Did you take any prescription medications within 24 hours of the sighting? If so, what, when, and how much?
15.   Had you taken any over-the-counter medications within 24 hours of the sighting? If so, what, when, and how much?
16.   Do you wear glasses or contact lenses? If so, were you wearing them at the time of the sighting?
17.   How is your hearing?
18.   Do you wear any auditory enhancing devices such as a hearing aid? If so, what kind? And is it worn all the time?
19.   Do you wear glasses or contact lenses? If so, were you wearing them at the time of the sighting?
20.   Do you have any difficulty with your sense of smell? If so, please explain.
21.   Do you have any difficulty with your sense of touch? If so, please explain.
22.   Do you have any difficulty with your sense of taste? If so, please explain.
23.   Have you ever been under the care of a psychiatrist?
24.   Have you ever been diagnosed with schizophrenia?
25.   Do you have any known health problems?
26.   How is your sleep?
27.   Have your sleeping patterns changed?
28.   Are you getting a full-night’s sleep?
29.   Have you had nightmares lately?
30.   Have you been experiencing headaches, nausea, stomach pains, or dizziness?
31.   Have you vomited in the past 2 days?
32.   Have you ever had a Near-Death-Experience (NDE)?
33.   Are you currently under the care of a medical doctor for anything?
34.   Do you feel depressed or nervous? If yes, please explain.
35.   Do you feel you have an abnormal amount of stress or anxiety in your life?
36.   Has anyone important to you, family or otherwise, recently died?

 

IX – Knowledge of the Paranormal

1.     Do you believe in ghosts?

2.     Do you believe in psychic or paranormal phenomena?

3.     What ordinary, normal explanations have you considered? Why do you think the events are paranormal?

4.     Have you or any of the others involved had any paranormal experiences in the past? If so, when?

5.     Have you or any of the others involved had any psychic experiences in the past? If so, when?

6.     Have you (or anyone else who witnessed the event) been interested in paranormal phenomena before this? If so, in what context has it been discussed?

7.     What is your theory as to what may be going on? What theories have you discussed with others involved?

8.     Have you contacted the ‘experts’ about this before? If so, what was their conclusion?

9.     What books or articles have you read about paranormal or psychic phenomena, supernatural or unresolved mysteries?

10.   Please describe your feelings about paranormal or psychic phenomena?

11.   What is your family’s religious background? What is your current religious status?

12.   Have you ever taken courses on the paranormal, psychic, or spiritual supernatural? If so, when and why?

13.   Has there been any publicity surrounding these events? Has the press found out about what’s going on here? If so, which members of the media and how can we contact them? If not, can you be sure there won’t be any publicity?

14.   What would you like us do regarding this sighting to help you? What are your expectations?

15.   Would you allow us and our colleagues do a serious, scientific investigation of the occurrences for you? Understanding that we will report what we find, if anything, and provide you with whatever evidence we may find.